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Home/Who is the Scrum Product Owner: Role and Responsibilities

Who is the Scrum Product Owner: Role and Responsibilities

Date: 30/09/2025| Category: Best Practices Glossary| Tags:

As described in the Scrum Guide, there are three core roles in Scrum, responsible for meeting the project objectives: the Product Owner, the Scrum Master and the Development Team.

The Scrum Product Owner is the professional responsible for maximising the value of the product resulting from the work of the Development Team or, in other words, for maximising business value for the project.

He or she is responsible for articulating customer requirements and ensuring the business justification throughout the project. We can say this role embodies the voice of the Customer.

The Product Owner is the sole person responsible for managing the Product Backlog.
This means:

  • Clearly expressing Product Backlog items
  • Ordering the items in the backlog to best achieve goals
  • Optimising the value of the work of the Development Team
  • Ensuring that the Product Backlog is visible, transparent and clear to all and that it shows what the Scrum Team will work on next
  • Ensuring the Development Team understands items in the Product Backlog to the level needed.

The Product Owner is one person, not a committee. He/she may represent the desires of a committee, but those wanting to change a Product Backlog item’s priority must address the Product Owner.

The Product Owner’s decisions are visible in the Product Backlog and the Development Team works according to these defined set of requirements. It’s fundamental that the entire organisation respects his or her decision in order for the Product Owner to succeed.

The Responsibilities of the Scrum Product Owner

The Product Owner represents the interests of the stakeholder community to the Scrum Team.
He/she is responsible for:

  • Ensuring clear communication of product or service functionality requirements to the Scrum Team
  • Defining Acceptance Criteria, and ensuring those criteria are met.

The Product Owner must always maintain a dual view, understanding and supporting the needs and interests of all stakeholders, while also understanding the needs and workings of the Scrum Team.

The following are the specific responsibilities of the Scrum Product Owner:

  • Define the Project Vision
  • Help create the Project Charter and Project Budget
  • Identify Stakeholder(s)
  • Help determine Scrum Master and Scrum Team members
  • Help develop a Collaboration Plan
  • Help develop the Team Building Plan with Scrum Master(s)
  • Create Epic(s) and Personas
  • Prioritise the items in the Product Backlog
  • Define Done Criteria
  • Create a Release Planning Schedule
  • Help create User Stories
  • Define Acceptance Criteria for every User Story
  • Clarify User Stories
  • Work with Scrum Team to commit User Stories
  • Explain User Stories to the Scrum Team while creating the Task List
  • Provide guidance and clarification to the Scrum Team in estimating effort for tasks
  • Clarify requirements to the Scrum Team while creating the Sprint Backlog
  • Clarify business requirements to the Scrum Team
  • Accept/Reject Deliverables
  • Provide necessary feedback to Scrum Master and Scrum Teams
  • Update Release Plan and Prioritised Product Backlog
  • Help deploy Product Releases and coordinates this with the customer
  • Participate in Retrospective Sprint Meetings
  • Secure the initial and ongoing financial resources for the project.

The necessary skills for being a Scrum Product Owner

The Scrum Product Owner should be a Scrum Expert, knowing Scrum processes.
He/she also must have business domain knowledge and excellent communication skills.

Other important soft skills, highlighted by the Scrum Guide are:

  • Ability to handle uncertainties
  • Negotiation Skills
  • Approachable
  • Proactive
  • Decisive
  • Pragmatic
  • Goal-Oriented

Skills and activities of a Scrum Master

Activities / Responsibilities Key skills included
Define and communicate the product vision Strategic vision, Communication, Leadership
Manage and prioritise the Product Backlog Analysis, Decision-making, Value-orientation
Collaborate with the Scrum Team and the client Teamwork, Active listening, Negotiation
Validate the features released at the end of the sprint Attention to detail, Quality assessment, Feedback loop
Coordinate with internal and external stakeholders Relationship management, Transparency, Empathy
Measure the value released and adapt the roadmap Business analysis, Adaptability, Iterative approach

A concrete example of what a Scrum Product Owner does

Luca is a Scrum Product Owner for a B2B e-commerce platform that serves over 200 retailers in Europe. His goal is to improve the user experience of the shopping cart and increase the conversion rate. After a data analysis, Luca defines a product vision focused on simplifying the purchase process to 3 clicks.

He conducts customer interviews, collaborates with the marketing team to validate hypotheses, and writes targeted user stories. During each sprint planning, Luca maximises the value of the work done by the team and constantly updates the Product Backlog. At the end of the sprint, he participates in the sprint review to gather feedback and adjust the roadmap. Luca works closely with the team for clarifications, refinement, and understanding of the value to be released.

After three releases, shopping cart abandonment is reduced by 18% and the reorder rate increases by 25%. Luca presents the results to management, proposing an extension of the project to the mobile section. His ability to mediate between technology, customers, and business is confirmed as essential for the success of the product.

How much does a Scrum Product Owner earn in Luxembourg

The average national salary for a Scrum Product Owner in Luxembourg is between €75,000 and €112,000 gross per year. The range is wide: junior profiles start from €55,000, while mid-level figures reach €80,000 – €95,000. Senior professionals, with full product responsibility and strong decision-making autonomy, are between €100,000 – €120,000, with peaks above €140,000 in digital native, fintech, or multinational companies.

The variables that have the greatest impact are: seniority, sector, and level of ownership of the product. Each jump in experience can also be worth €8,000 – €15,000. The variable component, linked to bonuses and MBOs (Management by Objectives), can account for a further 5-15%.

Freelancers or consultants apply rates between €500 and €900 per day, especially in complex projects of product discovery, digital strategy, and enterprise transformation.

Certifications are strong career accelerators: titles such as Scrum Product Owner ABC CSPO® (Certified Scrum Product Owner), PSPO™ (Professional Scrum Product Owner) or credentials in the Scaled Agile field (SAFe® POPM) increase attractiveness on the market. Companies also reward transversal skills such as UX, data analysis, business storytelling, and stakeholder management, which are essential for maximising the value of the product.

Sources: Schwaber and Sutherland, The Scrum Guide; © 2017 SCRUMstudy™.
A Guide to the Scrum Body of Knowledge (SBOK™ Guide).

Frequently asked questions (FAQ) about the role of a Scrum Product Owner

Is it possible to work as a PO remotely?

Absolutely. Most tech companies now adopt hybrid or full-remote models, even for ownership roles, as long as there is fluid communication and visibility on objectives.

What tools does a Product Owner use?

Jira, Trello, Miro, Confluence, tools for A/B testing, analytics (Google Analytics, Mixpanel), and tools for managing feedback (Hotjar, Typeform).

What is the difference between a Product Owner and a Product Manager?

The Product Owner works on “how” and “when” to release value in a specific Scrum context. The Product Manager has a broader view of the product life cycle, including the pre-Scrum phases (e.g., market research, pricing).

Is the Product Owner also a Project Manager?

No. The PO does not manage the project’s time and budget but is focused on the value of the product. However, they may collaborate with Project Managers or Delivery Managers to align priorities and resources.

Do you need a certification to work as a Scrum Product Owner?

There is no binding legal requirement. Many companies prefer degrees in computer science, management engineering, economics, or STEM disciplines, as they often come from IT or project management backgrounds. However, what matters most are the skills of leading Agile teams gained in the field and professional certifications (e.g., Scrum Product Owner ABC or PSPO I).

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